If attending or conducting a business meeting there are many things to consider. What is the aim of the meeting? Who will be there? What input is expected from participants? Everyone has attended a meeting where you leave and feel nothing has been achieved or thoroughly discussed. So what key points should be considered to make the perfect business meeting?
For a successful meeting, communication is important from all participants. Not just verbal communication but areas of communication such as active listening. For a conversation to achieve a positive output, active listening is essential. Whether chairing the meeting or there as a participant, try not to let the conversation run off with a select few. If this happens, a true perspective of what attendees are trying to achieve will not come across, therefore leaving the meeting in tatters. As an individual, be firm in what you are saying, straight to the point statements which don’t go on for long periods of time will show that you are actively listening and ensures you are trying to keep the meeting on track.
Whether you are planning the meeting or attending, ensure an agenda is available at least twenty four hours before the meeting takes place. If an agenda hasn’t been issued find out why. You have been invited to take part in this meeting, but its up to you as individual to chase up such factors. Remember agendas are there to be read and not to clog up inboxes. By reading the agenda you are ensuring you are fully prepared and ready to actively participate.
For those looking to plan a business meeting, the venue is all important. If you have never met those who you are about to have a meeting with, this venue will be there first impression of you and the organisation you represent. Consider a location which is easily accessible but at the same time distinctive and professional. Meeting Rooms Brighton for instance work closely with organisations to ensure they meet individual needs of all those attending. Many choose such locations as hotels as they have a track record in hospitality and can take the added logistical pressure off your shoulders, leaving more time for meetings and presentations to be developed.
This area of a business meeting covers a whole range of topics. Things to consider are attire and language used. Dressing appropriately will show fellow attendees what you are about. Remember the majority of meetings you attend you will be representing the organisation which employs you, so at that point in time you are the only face they can put to that organisation. Use appropriate language, so no slang or offensive language. Effectively, one misplaced word could cost your organisation money.
Lewis Tocks works for Training Venue Brighton and ensures the logistical aspects of a business meeting or presentation are met.